Further information on data processing for Likeminded users

Detailed information for end users on the Likeminded and nilo.health merger - Legal and privacy notice

When multiple companies merge (in our case the Likeminded GmbH and the nilo.health GmbH), the merged companies enter into a universal succession of rights and obligations. In other words, the merging companies will operate as a single entity in the future (Likenilo GmbH).

With the following information we want to inform our Likeminded users about the legal and privacy implications of the merger.

1. Transfer of User Agreements

In a merger under the German Transformation Act (Umwandlungsgesetz), all contracts of the transferring company (Likeminded GmbH) automatically transfer to the acquiring legal entity (nilo.health GmbH, after the merger operating as Likenilo GmbH). For you as an end user, this means:

- All existing contracts remain valid.
- The new legal entity assumes all rights and obligations of the previous contractual partner.
- Your contact persons and contact details may change, about which you will be informed separately.
- Your contractual rights and obligations remain unaffected.

This transfer of contracts occurs automatically by operation of law, without requiring your consent. The transfer of all rights and obligations to the new legal entity is one of the central legal consequences of the merger. You can rely on the seamless continuation of your existing contractual relationship.

This means that for your usage of our new nilo platform, the Likenilo GmbH, Saarbrücker Str. 37b, 10405 Berlin is your contractual partner. You’ll soon receive instructions on how to set-up your new account in our new platform via email.

2. Implications of the merger for your personal data

Due to the merger personal data of Likeminded end users are transitioned to the new legal entity Likenilo GmbH, which functions as the data controller for personal data and is your contractual partner for the usage of the new platform.

Once you set-up your new account for the nilo platform following our instructions, you will be informed about the processing of your personal data in nilo’s privacy policy.

a. Personal contract data

To ensure a smooth transition, your account and contract data will be securely transitioned to our new legal entity Likenilo GmbH, the new platform provider.

This applies to your name, email address, employer, language preferences, the last expert you used, your upcoming 1-1 session and the number of sessions you still have under the existing contract as well your acceptance of the Likeminded terms and conditions at the time you first registered for. If you have used the Likeminded service as a friend or family member of a registered user, we also process the name of the user who invited you to use the service. The aforementioned data are required to continue the contract with you for the usage of our new platform (Art. 6 para 1 lit. b GDPR).

b. Consents for marketing communication

If, as a Likeminded user you have given us your consent to contact you with marketing communications, e.g. by subscribing to our email newsletter, the consents you have given to Likeminded remain valid and are also transitioned to the new legal entity Likenilo GmbH. Likenilo will process your data for marketing communications based on your consent (Art. 6 para 1 li.a GDPR) for the exact same purposes as Likeminded. You can of course revoke your consent at any time with effect for the future..

c. Personal health data

Due to the nature of the Likeminded services, the usage of the Likeminded platform required processing of sensitive health data from you. Please note that the personal health data that Likeminded processed from you will not be transitioned as is to our new platform, but will be transitioned only in a fully anonymized manner which does not allow any conclusions to be drawn about your person. This refers to the following data: User preferences when using the 1:1 or group sessions of Likeminded, including topics of your sessions, your goals, questions you answered in wellbeing questionnaires, stress, burnout and anxiety scores (if applicable), recommendations we gave you, cluster and text contents accompanying your user rating.  This data is used exclusively and completely anonymized for scientific, statistical and analytic purposes and stored in a separate database.

The analysis and evaluation of the anonymized data serves the purpose of generating general and aggregated findings (e.g. on the effects of our service on the wellbeing of the users) and improving our products and services to the benefit of all end users. Processing in the form of anonymization for scientific, statistical/analytical purposes is aimed exclusively at deriving general, aggregated findings. Under no circumstances is the data traced back to individuals or individualized results of the data subject whose data has been anonymized.

We ensure that all data is completely anonymized prior to statistical analysis and storage. This means that under no circumstances can conclusions be drawn about the identity of the end users/persons concerned. This anonymization can also not be reversed.

The legal basis for the further processing of health data in the form of anonymization for statistical purposes is Art. 9 para. 2 lit. j GDPR in conjunction with Art. 5 para. 1 lit. b GDPR. Please note that the strict and complete anonymization of your data as an additional security measure ensures that no personal reference to you can be established.

Please note that any personal health data that is required for your usage of our new nilo platform will be processed directly by Likenilo GmbH based on a new consent we ask you for once you use functionalities of the nilo platform that require such consent for the processing of health data.

d. Contact information

In case you have any questions to our data privacy officer concerning the aforementioned privacy implications, you can reach out to our data privacy officer anytime via email to: info@likeminded.care